GEOLINKS Conference is committed to protecting the privacy of our customers. We have taken steps to ensure that high standards of data protection are adhered for all the forms of data processing mentioned below. This statement outlines our privacy and data protection policy.
This statement is agreed by all GEOLINKS registrants opt-in.
GEOLINKS is a scientific event and a publishing house of scientific proceedings and it’s part of Saima Consult Ltd.
A "customer" (or "you") is anyone registering for or making use of any service, provided by GEOLINKS, GEOLINKS Conference and/or GEOLINKS Proceedings.
Collection and use of customer information
Your personal details are collected and processed when you register, subscribe or make use of any of our products or services.
To access the website of GEOLINKS www.geolinks.info no registration is required. You don’t need to sign in by email, username, social platform or whatsoever.
To use the services of GEOLINKS, personal registration is required. The type of information GEOLINKS collects via the registration form is:
Name, Salutation, Organization/Company/University
Contact information, such as phone, e-mail, postal address
Name of colleagues, which are authors or co-authors to the submitted paper, which you’re participating with and/or colleagues of your connected to your research activity through online open access publishing platforms.
Bank and payment details
In addition, when you visit any of our websites, we also collect website and application usage information, and information about your computer or other digital device and your internet connection. This includes your computer's or digital device’s IP address, the type and version of browser and operating system you use, your internet domain and, if you visited via a link from another website, the URL of the linking page.
The information we collect from you is meant to let us:
fulfil your registration
manage your registration preferences
surcharge you for the fee of the chosen registration form
send you a registration confirmation or service notifications
ensure, as far as is practical, that our websites and applications are compatible with the browsers and operating systems used by most of our visitors, visiting from different countries
conduct customer satisfaction surveys
execute your order, including sending invoices, books or any other materials to your postal address
grant your admission to GEOLINKS’s event
make your registration to third-party websites by your name and organization in order to fulfill your registration and our services, including sending for indexation and submitting your scientific paper to third-party online and offline databases
work with external partners in order to provide the requested services such as designers, printing houses, postal services etc.
We also use your information for in-house research and analysis. This helps us to:
improve our understanding of customer needs
support strategic development and partnerships
contact researchers and professionals, which are in your scope of interest in case their contact information is public
Way of collecting personal information
All the Personal information needed for your registration is being collected by filling Google Online Form. The information is collected, stored and secured by Google’s cloud services such as Gmail, Google Drive, Google Forms, Google Sheets etc.
Another way of collecting information is by filling an online document, which is uploaded for download on GEOLINKS’s website. The information is stored again in Google’s services and it’s not being stored in any kind of hard copies, local servers or whatsoever.
This information is only obtained if you provide it voluntarily, through contacting us via e-mail, our online Registration Form or send us filled GEOLINKS Registration Form Template. Your personal information and linked personal information to your colleagues is used for the purposes of organizing the conference and post-conference tasks, also for administrative reasons and company tasks for growth and improvement.
Updating or deleting your information
If you would like to update your personal data please contact GEOLINKS Team via email: firstname.lastname@example.org, who will be able to assist you. We have the obligation to reply on your request in 30 days period.
If you would like to delete your personal data please contact GEOLINKS Team via email: email@example.com, who will be able to assist you. We have the obligation to reply on your request in 30 days period and confirm the deleted personal information.
Applying for Committee Member
Independently from the registration, you can apply for becoming a GEOLINKS Committee Member. Both actions – registration and applying for committee membership are independent by one another and are not connected. As well as both actions are voluntary.
If you choose to apply for Committee Member, you’ll need to submit your CV. GEOLINKS doesn’t have a specific requirements for the CV format, and the information added – this is solely user’s decision.
The applicant’s Name, Salutation and Organization/Company/University might be used in the website, e-mails to clients, partners or other organizations. The rest information from the submitted CV won’t be shared with third parties.
The received CV on GEOLINKS email will be reviewed with strict policy, will be stored only on Google’s cloud services and can be edited or deleted anytime by user notification as explicit email to GEOLINKS at firstname.lastname@example.org . We have the obligation to reply on your request in 30 days period and confirm the deleted personal information.
A cookie is a small file, which is placed on your hard drive when you visit any of the Group's websites (directly or via our applications). We use information from cookies for purposes which may include:
identifying returning users, registrants and subscribers
enabling you to move more easily around our sites and applications
tracking your use of our sites to better develop our site in accordance with your requirements
If you are registered for GEOLINKS Event you give your right to receive information regarding your requested service and information regarding future GEOLINKS Events or Services.
GEOLINKS uses reputable third parties e-mail platforms which always have the option to unsubscribe from the mailing list.
Our websites may contain links to external sites. GEOLINKS is not responsible for the privacy policies or the content of such sites and we recommend that you read the privacy policies on any external sites you use.
Transfer of personal data overseas
As the internet is a global environment, collecting and processing personal information may involve the transmission of this data internationally, including outside of the European Union. Therefore, by communicating electronically with us you acknowledge and agree to your personal data being processed in this way.
Changes to this statement
How do you contact us?
If you have questions about this policy or GEOLINKS, please contact us by email email@example.com
Last update 01.09.2021